Information for employer applicants

Part of the Government of Canada’s Youth Employment and Skills Strategy, the Canadian Museums Association (CMA) collaborates with the Department of Canadian Heritage in delivering the Young Canada Works program, which offers summer jobs and internships in museums and related organizations. This program is an important investment in the future of the museum industry, bolstering institutional capacity and creating development opportunities for future colleagues. The YCW in Heritage Organizations (YCW-HO) funds summer job placements, while the YCW Building Careers in Heritage (YCW-BCH) funds heritage internships for graduates. For updates, see the Program announcements page.



Program

YCW in Heritage Organizations (YCW-HO)

YCW-HO funds summer job placements for students aged 15 to 30.

YCW at Building Careers in Heritage (YCW-BCH)

YCW-BCH funds heritage internships that can last up to one year in length, for recent college/university graduates between the ages of 15 and 30.

Which organizations can apply?

The CMA’s priority is to fund museums and related organizations in Canada.

Please consult the full YCW-HO eligibility criteria on the YCW website.

The CMA’s priority is to fund museums and related organizations in Canada.

Canadian organizations that wish to apply for an international project proposal must coordinate their application with the host museum/organization abroad.

Please consult the full YCW-BCH eligibility criteria on the YCW website.
Who are the youth participants?

Summer positions are aimed at full-time students who are intending to return to full-time studies in the next semester.

Please review the YCW participant eligibility criteria here.

Given the increasing demand from youth for YCW-HO summer jobs, employers are encouraged to give priority to recruiting new participants in this program. Employers whose preferred candidate has previously participated in a YCW-HO position at their organization must provide written justification to their delivery organization explaining how the new position will further develop the participant’s skills and knowledge.

Internships are aimed at post-secondary graduates.

Please review the YCW participant eligibility criteria here.

Please note that youth participants must not have previously participated in or been paid under this or any other Career Focus internship program funded under the Government of Canada's  Youth Employment and Skills Strategy.
Duration of positions
  • 6 to 16 weeks
  • 30 to 40 hours per week
  • Part-time employment is permitted for candidates with a disability
  • Positions must be scheduled during the summer, generally May to early-September
  • 4 to 12 months in Canada, 6 to 12 months for international projects
  • 30 to 40 hours per week
  • Part-time employment is permitted for candidates with a disability.
  • The entire internship must be scheduled within the Government of Canada’s fiscal year (April 1 to March 31)
  • Most YCW-BCH internships typically begin in the autumn
NOTE: Second round applications for the 2020-21 funding cycle must be completed between mid-November and March 31, 2021.
How much funding is available?
  • YCW contributes a maximum of 75% of salary costs
  • $8,000 per job maximum
  • Please note that a substantial portion of the CMA’s funding is reserved for small and medium-sized museums with annual operating budgets of less than $1 million.
  • Due to the COVID-19 pandemic, for the 2020-21 funding cycle, YCW-BCH may fund up to 85% of the total project cost. This applies to both first and second round applications. 
  • YCW normally contributes between 25% and 50% of employment costs (wages, benefits and other eligible expenditures) and may, as warranted, contribute up to 75% of employment costs. At least 80% of the YCW contribution is reserved for the intern's wages and allowances
  • Additionally, there is no maximum contribution cap for domestic internships for 2020-21. Maximum contributions are $10,000 per internship in Canada, $12,000 for a Conservation Science internship in Canada, and $15,000 for an international internship.
Can international projects be offered? No. All work locations must be at heritage organizations in Canada. Yes. YCW-BCH funding may support both Canadian and international projects. Please click here for more information on developing an international internship proposal.

Note: Due to timing constraints. Second round applications for 2020-21 funding cycle are for domestic internships only. 
What types of positions can be funded? The CMA supports jobs that build upon the many functions of a museum, such as:
  • Collections Management;
  • Curatorial Research;
  • Conservation, Preservation;
  • Education, Interpretation, Public Programming; and
  • Museum Administration and Marketing.

Applicants should consider offering innovative employment opportunities for our future colleagues that make use of their capacity and passion for the sector.

Please note that CMA’s YCW program does not fund general maintenance, custodial, or grounds keeping positions.
How to apply? Submit an online application at young-canada-works.canada.ca before the deadline.

Note: The YCW website will time out after 30 minutes of non-activity (including typing in textboxes), so be sure to save your information often or complete your application in a word processor and copy and paste it into the application.
Application deadlines

The deadline for YCW-HO (summer student) applications for the 2020-2021 program year (summer 2020) was January 15, 2020. Waitlisted applicants are now being contacted regarding opportunities funded by the supplement. 

The deadline for YCW-BCH (internships) applications for the 2020-2021 program year was March 1, 2020. The CMA is currently accepting a second round of YCW-BCH applications until September 23rd, aimed at domestic positions that will run from mid-November until the end of March 2021. 

The application intake period for the 2021-2022 program year is expected to open in late Fall.

How are employer applications reviewed and selected? All positions are evaluated by a peer review committee of museum professionals. Selection is based on the program criteria established by the Department of Canadian Heritage.

Selection criteria for:
When are decisions released?

The peer review and evaluation process takes a minimum of two months to complete. Decisions for YCW-HO are typically released in April. YCW-BCH decisions are typically released in May.

All employer applicants will receive a response.

What are the YCW program’s service standards?

Acknowledgement
We will acknowledge receipt of a funding application within 10 calendar days.

Decision
Our goal is to issue an official notification of the funding decision within 10 weeks of the application deadline.

YCW employer contracts
We will issue a contract to be signed by the YCW employer within 15 calendar days of the approval of all candidates and receipt of all required information.

Payment
Payments will be issued within 21 calendar days of the fulfillment of the requirements outlined in the contract signed with the YCW employer.

If I am selected, what paperwork will I have to complete?

Approved employers will be required to sign a contract and complete mandatory reports at the beginning and end of the work term. This checklist will provide you with more detailed information.

How are youth participants selected?

Approved employers are responsible for conducting their own recruitment.

Employers must recruit for approved positions through a fair and balanced selection process (i.e. open competitions and unbiased adjudication of eligible candidates), and respond to youth applicants in a timely manner.

Employers must confirm that their candidates are registered on the YCW interactive website. This candidate inventory also serves as an online recruitment resource for employers to staff their YCW positions.

Please review the YCW participant eligibility criteria for the summer job program here, and for the internship program here.

Other resources Please consult the Employer Guide for more information about this and other YCW programs.

Other organizations offering the YCW program in the heritage sector include:
Was your YCW project a success? CMA welcomes your success stories! Please tell us about your experience. Please click here for more information.

To read past success stories, please click here.

 

Thank you to our supporters

This program is made possible by the Government of Canada.

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