Collections Management Assistant[Wolfville]

Collections Management Assistant



Job Title:


Collections Management Assistant




Wolfville Historical Society


Job Type:



Language Required:








Application Deadline:




Job Start Date:



Date Posted:


17 Apr 2019




Web Link to Institution:




$12 per hour


Job Description:


Randall House Museum is open annually from May until December. Many tourists and local community members attend museum workshops/events and come to see the exhibits that are mounted each season that utilize the museum’s permanent collection of nearly 7000 objects. This year, Randall House Museum will be participating in an evaluation through the Community Museum Assistance Program. Part of the assistant’s role will be to assist museum staff and volunteers in preparing for the evaluation which is part of an accreditation system being created for museums across the province. Under the direction of the Curator/Manager, the Collections Management Assistant will have several other primary responsibilities including assisting with the completion of a long-term inventory and reorganization project of the museum’s permanent collection. The candidate will also be tasked with digitizing the collection as required. This process can include cataloging, scanning and/or photographing objects, performing additional research, and entering this information onto the Collective Access database therefore making the collection accessible worldwide via a public database known as NovaMuse. The Collections Management Assistant will also help with cleaning up the database, with loan reconciliation, be expected to attend all Collections Committee meetings, and will be asked to provide a detailed update on their work progress to the committee. From time to time the candidate will assist with other tasks that may include responding to historical inquiries, conducting guided tours, assisting with creating and implementing outreach programming, general housekeeping, conducting retail sales, creating social media content (Facebook, Twitter, and Instagram posts), as well as researching and writing blog posts using objects from the permanent collection.

Candidate Profile:

The Wolfville Historical Society is looking for a university level student pursuing further studies or a student pursuing a degree or certificate in Museum Studies with an interest or experience in the following:

• Collections management practices • An ability to read cursive writing is essential • The candidate should be familiar with the Microsoft platform, file management, MS Word, Publisher, Photoshop and use of the internet including social media such as Facebook, Instagram, Twitter and Youtube. • Experience in photography and videography would be an asset. • Training in the use of web-based collections management software (Collective Access) will be provided but some experience with filling out forms would be useful • Attention to detail and appreciation of the need for quality control essential • Ability to meet set deadlines • Strong writing and editing skills • The ability to take instruction and then work independently • Self direction • Experience handling artefacts and fragile archival material would be useful • An interest in local history would be an asset • Flexibility and willingness to take on small additional tasks as may be required by museum staff.

Candidate Eligibility

are a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible);
are legally entitled to work in Canada;
will be between 16 and 30 years of age at the start of employment;
are willing to commit to the full duration of the work assignment;
will not have another full-time job (over 30 hours a week) during the work assignment;
have been a full-time high school, college, CEGEP or university student (as defined by their educational institution) in the semester preceding the work assignment
intend to return to full-time studies in the semester following the work assignment.

Estimated start date: 24/05/2019 
Work Period: 13 weeks
Wage: $12.00/hr, 35 hrs per week

All interested candidates should send their applications to the email or mailing address below and write in the subject line “Collections Management”. Please include a recent CV and a cover letter explaining your suitability to this position and why you would like to work for the Wolfville Historical Society and Randall House Museum. Application deadline is 12 midnight on April 25th, 2019. We gratefully acknowledge the assistance of the Young Canada Works in Heritage Organizations program for partial funding of this position.
Wolfville Historical Society
259 Main Street
Wolfville, NS
B4P 1C6

Candidates MUST register on the YCW site and must also meet the Eligibility Requirements set out by the Young Canada Works Program. The WHS is an equal opportunity employer and as such persons with disabilities, visible minorities, and Aboriginal peoples, and of any gender are encouraged to apply.