MANAGER, ADMINISTRATIVE SERVICES
Organization
Ingenium - Canada's Museums of Science and Innovation
Job Type
Indeterminate / Full-time
Language Required
Bilingual (CBB/CBB)
Location
Ottawa
Application Deadline
30-11-2020
Job Start Date
04-01-2021
Date Posted
02-11-2020
Email
competition@ingeniumcanada.org
Website
https://ingeniumcanada.org/join-and-support/career-opportunities
Salary
$69,265.92 - $84,283.65
Job Description
Responsible for negotiating, coordinating, reviewing and managing contracts, interpret market data, and resources required. Responsible for liability insurance; asset inventory; Manages: Procurement, warehouse, shipping /receiving, mail and fleet services; policies and procedures under the Administration division and advise on contractual, risk and administrative matters to senior and executive management, for the Corporation
The Manager, Administrative services ensures that contracts and purchases are cost competitive complying with legislative and regulatory requirements for public institutions.
The standard weekly hours are:
SWW 37.50 Hrs (5 days consecutive Mon. - Fri.)
EDUCATION:
- College diploma in business administration, purchasing management or in a related field, and/or an equivalent combination of education and experience;
- attained (or working towards) a Supply Chain Management Professional (SCMP); or
- attained (or working towards) Certified Professional Purchaser (CPPB or CPPO).
EXPERIENCE:
- five (5) to ten (10) years of procurement experience, including tendering and contract management;
- five (5) years of experience as a Supervisor;
- five (5) years of experience in dealing with insurance matters preferably main liaison with broker to understand risk assessment and legalities;
- two (2) years of experience with fleet and material Handling Equipment management to understand repairs & maintenance user requirements.
RATED REQUIREMENTS
Knowledge :
- Corporation’s mandate, structure, roles to execute the mandate;
- procurement policies and practices in a Crown Corporation environment;
- federal, provincial and municipal regulations governing the procurement practices;
- contract letting and administration requirements pertaining to legal obligations;
- life cycle costing principles, preventive maintenance approaches and cost estimating to ensure the assets are repaired and replaced in an appropriate manner;
- insurance Industry, and related risks as it pertains to this industry;
- planning and budgeting for labour and materials in the division;
- legislation including trade agreements, Alternate Fuels Act (fleet management);
- computerized systems including preferably Microsoft Office Suite.
Abilities:
- to work with minimal direction and effectively under pressure;
- to provide leadership, make judgments and motivate staff;
- negotiation skills – essential in finalizing contracts, bring user needs and market offer to a conclusive document;
- conflict resolution to bring conflicting managers and suppliers to an agreed result compliant with contractual obligations ;
- communication skills to manage staff and third party suppliers oral, written in both of Canada’s official languages;
- organizational skills to manage staff and corporate priorities, delegate to staff, handle multiple files simultaneously.
Personal suitability:
- effective interpersonal relationships;
- a high level of discernment, thoroughness and attention to details.
All candidates must submit a cover letter and curriculum vitae outlining how their experience and training meet the basic requirements listed above. Indicate the reference number 2020/2021-INGENIUM-044 in your email's subject line, no later than the closing date to: competition@ingeniumcanada.org