Accounts Clerk

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Accounts Clerk

Job Summary
Under the supervision of the Accounts Payable Team Lead, the incumbent will maintain accounts for designated Responsibility Centers (RC) by processing accounts payable (in Canadian or foreign currency by cheque, bank transfer, draft or wire), and preparing reconciliations for major supplier accounts including credit card, utilities, and postage. The incumbent will participate actively in the month-end, quarter-end and year-end financial reporting exercises by communicating with and seeking accurate financial information from the designated RCs and suppliers, and by analyzing particular accounts or carrying out special projects. The incumbent will perform other related duties as required.

Requirements
Education:
Minimum of a two or three- year community college diploma in Business Administration, concentration in Accounting, or recent (within three years) experience in Accounts Payable operations;

Experience:
• Experience in data entry in the accounting system in a timely manner, matching invoices with purchase orders or contracts, and processing payments;
• Experience in ensuring invoices are captured in the correct accounting period and adhering to month-end, quarter-end and year-end closing deadlines;
• Experience in preparing reconciliations for supplier accounts and following up on older, uncashed payments;

Knowledge:
• Knowledge in mathematics and intermediate/advanced principles of (generally-accepted accounting principles and Public Sector Accounting Standards);
• Knowledge of the application of laws, standards and policies of Government (Financial Administration Act, Applicable Tax rules (GST/HST, QST, ORST);
• Advanced knowledge of financial information systems, MS Excel, MS Word, Internet Explorer, Outlook, etc.;

Ability:
• Ability to analyze financial data for completeness and accuracy of amounts billed, and prepare journal entries for corrections and/or transfers of expenses for monthly variance reports;
• Ability to communicate with vendors and internal stakeholders regarding status of payments and receipt of invoices and ensure timely receipt of variance reports;
• Ability to audit amounts submitted for payments in accordance with NGC financial policies and procedures and delegated authorities;
• Analytical and problem solving skills;
• Ability to set priorities and meet deadlines;
• Demonstrated interpersonal skills, and requirement for strong communication skills to liaise with stakeholders;
• Attention to detail and superior organizational skills to handle large volume of paperwork.

Condition of Employment
• Must meet the bilingual requirement to be invited to the interview process.
• Reliability Status - this factor is not used at the pre-selection stage.

Additional Information
• A variety of assessment tools may be used to assess candidates.
• The National Gallery of Canada is committed to having a skilled, diversified workforce reflective or Canadian Society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily their application if they are a woman, an Indigenous person, a person with a disability or a member of a visible minority group.
• The Gallery is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.
• Candidates are entitled to participate in the selection process in the official language of their choice.

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