TD Internship in Collections Management May - July 2019 [Ottawa]

TD Internship in Collections Management May - July 2019



Job Title:


TD Internship in Collections Management May - July 2019




National Gallery of Canada


Job Type:



Language Required:


English or French




Ottawa, On


Application Deadline:




Job Start Date:



Date Posted:






Web Link to Institution:




7,500 for 12 weeks


Job Description:


About the Internship

Supported by TD Bank Group (TD), the TD Internship is an invaluable opportunity for students to study and interact with the collections of the National Gallery of Canada and to obtain training and experience in museum operations, with a special focus on collections management.

Under the leadership and supervision of the Chief, Collections Management, the TD Intern will gain knowledge in collections management principles and practices and develop expertise that will provide an important foundation for a career in managing or working with collections. The areas of focus will include: collections research and documentation, digital asset management, and collection content development for on-line publishing.

Full training will be provided as part of the internship program. TD Interns will receive training and gain experiencing in the use of two internationally recognized collections management databases, including Mimsy XG (MXG), the National Gallery of Canada’s automated collections management system, and Piction (DAMS) the automated digital asset management system. The Intern will also receive training and gain experience in researching curatorial files, as well as artist and other files, and be provided with an important opportunity to work directly with experts in the field. This includes, but is not limited to Collections Management, Curatorial, Copyright Management, Publications, Conservation, Web Development, Information Technology, Technical Services, Exhibitions Management, and Loans & Art Transit.

The TD Internship Program is designed to provide entrance-level professional development opportunities for students contemplating careers in collections management or museology in general.

Internships will be for a term of 12 weeks, although the period can vary depending upon the requirements of both the candidate and the museum program involved.

Residency must be completed during the period 1 May to 31 July 2019.

Project Summary
The successful candidate will assist the Chief & Manager, Collections, with planning and production in support of the following key corporate strategies:
• Digital Strategy
o Quality assurance measures for the on-line publishing of museum collections;
o Digitization workflow development;
o Image ingest and indexing

• Collections Management
o Researching the collections and entering collection-based information into the collections management system to facilitate content development for on-line publishing.

Internships are valued at $7,500 for the twelve-week term, and will be pro-rated in the case of approved shorter or longer periods of internship. Interns may be eligible for a discretionary $750 relocation allowance.

A performance/progress evaluation will be provided twice during the internship: an informal exchange at the fourth week to ensure that learning and project objectives are being met and to evaluate the satisfaction of both parties; the second evaluation will be more formal and will be conducted at the end of the internship – a written evaluation of the work done and the intern’s performance will be completed by the supervisor of the internship, the intern will prepare a report to assess the success of the internship for both the National Gallery and TD.Educational Requirements;

Open to second-year university and college students in art history, museum studies, visual arts, or museum technology, or to students who have completed the first year of an accelerated museum technology program.
The successful candidate will possess the following minimum requirements:
• Possesses a high degree of attention to detail;
• Strong organizational skills;
• Solid communication skills (both written and verbally) to be able to work well both in a team dynamic and independently;
• Professional and collegial demeanour

- candidates must be Canadian citizens or permanent residents legally entitled to work in Canada who are enrolled in or a graduate within the last two years, of a diploma or degree granting program;

- a curriculum vitae, including education, employment, awards and honours, 3 pages maximum;

- a cover letter, 2 pages maximum, which 1) states the relationship of the activity to the candidate’s course of study, career aspirations, and professional development; 2) outlines the candidate’s relevant experience; 3) indicates the candidate’s availability to conduct the internship;

- two letters of recommendation from previous or current employers and/or educational institutions, to be included in your application. These letters must address the candidate’s aptitudes and achievements, and assess the relevance of the internship to the candidate’s career development.

Applications will be reviewed by internal committees representing the Area of Study and consideration will be given to the relationship of the internship to the candidate’s professional development, the candidate’s academic standing, and the strength of the letters of recommendation.

Notice to Applicants: The Human Resources Department of the National Gallery of Canada, invite selected applicants for interviews by way of written communication via email as per the NGC Staffing Process. Should applicants opt to unsubscribe from receiving emails regarding employment in this organisation, please note that we will not be able to communicate with you to participate in the interview process.

We encourage applicants to update their career profiles, ensure Email Communication Consent preferences are set to allow emails and check email junk/spam folders regularly.

Condition of Employment

• Reliability Status - this factor is not used at the pre-selection stage.

Additional Information

• A variety of assessment tools may be used to assess candidates.
• The National Gallery of Canada is committed to having a skilled, diversified workforce reflective or Canadian Society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily their application if they are a woman, an Indigenous person, a person with a disability or a member of a visible minority group.
• The Gallery is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.
• Candidates are entitled to participate in the selection process in the official language of their choice.