| |
Job Description:
|
|
Position Overview
The Archivist/Supervisor is responsible for the daily operation of the Lambton County Archives including administrative duties, budget input, tracking and spending, scheduling staff, ordering supplies and maintenance requests, directing staff, and providing genealogical and historical research guidance to the public and staff. The Archivist is also responsible for liaising with community groups and outside organizations to promote the Archives services through displays and workshops, and to provide guidance and education to community groups on history, genealogy and archival practices.
Duties and Responsibilities
Administration of Lambton County Archives:
• Oversee archival services including the selection of materials, organization and development of the collection
• Accept or deny donations of archival material related to collection policy; actively seek out materials that pertain to Lambton’s history and obtain them for the collection
• Catalogue the material and store in the Archives vault
• Take appropriate measures to preserve the collection
• Train staff and volunteers in organizing and preserving the collection, and in making it accessible to the public
• Provide full retrieval and reference services for the Archives
• Work with the public on a one-to-one basis when they visit the facility to do research
• Work with other staff within the department on mutually significant projects
• Work with other Museums sites to update collections database and train other staff members on its use of the database
• Sit on various committees to develop and launch new projects
• Design, deliver & schedule programs Develop promotional materials and disseminate such materials
• Partner with external historical, genealogical and archival groups
• Respond to correspondence and order office supplies
• Ensure equipment in the Lambton County Archives is kept in good working order
Budget and Report Preparation:
• Prepare accounts payable and receivable as necessary, issue PO’s within policy limits
• Recommend to Manager, Museums & Archives budget priorities for drafting Archives opearating budget and capital projects
• Administer & monitor Archives budget throughout the year
• Prepare reports and statistics for report to Committee as requested
Human Resources Management:
• Assist the Manager, Museums & Archives to, hire, evaluate, train and, if necessary, dismiss employees
• Ensure that staff are properly oriented and trained to their jobs; that they understand the priority of tasks at hand; and are always courteous in dealing with the public
• Conduct performance appraisals for staff & summer student(s)
• Monitor projects & communicate priorities; sets deadlines
• Prepare staff work schedule
• Supervise staff, summer student(s) & volunteers
• Recommend routines and procedures to the Manager, Museums & Archives
• Suggest policy changes when appropriate and ensure staff adheres to policies and procedures
• Adhere to the tenets of the various bargaining unit contracts
• Keep up-to-date on collective agreements, policies, procedures, etc.
Qualifications
Minimum Formal Education:
• Three year “Applied Museum Studies” diploma that includes Collection Management & Conservation Techniques
Experience:
• 6 months to 1 year experience in dealing with the public
• Demonstrated experience in museum; archive or public library systems, preferably in a local history collection
• Demonstrated knowledge of historical procedures and research methodology
• Knowledge of the principles of organizing archival collections
• Previous supervisory experience
• Good communication, organizational and report writing skills
• Knowledge of Provincial guidelines, accounting, budgets and public relations
To Apply:
Please submit a resume and cover letter for Job# J0718-0035 on our website.
|
|