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Job Description:
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The Archivist is responsible for controlling, recording, preserving, and managing access to the school archives for the purpose of advancing the school's mission and vision by collecting and preserving the school's history and traditions. The Archivist will perform basic archival responsibilities and work closely with staff, faculty, and external constituents to build, manage and promote the archives collection.
Responsibilities include:
- Develop knowledge of current archives collection and work with the Director of Communications to determine archival requirements
- Work in partnership with the Communications and Advancement departments to assist in contacting the School community to fulfill archival requirements
- Undertake the administration of archiving services to determine the suitability for archival retention and ensure compliance with sponsor requirements for data and sample archiving
- Creation, implementation, and management of the production, distribution, and version control of documents in compliance with the applicable written procedures, and ensure that document procedures are being adhered to by team members
- Recommend actions and strategies in order to improve the management of controlled documents and archived data
- Create, implement, and manage an ongoing process to respond to inquiries from the internal and external community
- Educate the SMCS community on using Eloquent database, available through the SMCS website
- Create displays of relevant items for specific school events (e.g. Alumni events, Graduation, Order of St. Michael, Open Houses, etc.) to raise awareness and promote the archives collection
- Maintain and update the SMCS Museum in consultation with the Director of Communications
- Work with staff and faculty in developing and implementing special archival displays related to specific projects and events
- Manage the annual review of the archives collection, policies, and procedures
- Investigate new technologies and assess their potential impact and role for the preservation, accessibility, and management of the archives collection
- Other duties as required
Qualifications, Abilities, and Experience:
- Diploma in Library Technology or a related discipline from a recognized post-secondary institution
- University degree or College diploma in an appropriate field
- Minimum 2-3 years' experience working in an Archives role
- Excellent research skills
- Excellent working knowledge of MS Office365
- A knowledge of manual or electronic document control systems
- Excellent communication skills both verbal and written
- General understanding of computerized cataloging systems
- Accuracy and attention to detail while working under tight deadlines
- Excellent interpersonal and customer service skills
- Strong ability to work effectively as part of a team and independently
- Ability to follow through and complete overlapping projects
- Strong organizational, time management, and prioritizing skills
- Strong problem identification and problem resolution skills
- High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts
- Ability to interpret and implement school policies and procedures
- Effective communication skills with individuals at all levels of the organization
Please forward a cover letter and resume to resume@smcsmail.com. Please indicate Archivist in the subject line.
Deadline for this application process is Monday, November 26, 2018.
We thank all candidates in advance. However, we will only contact those selected for an interview. No phone calls or agencies, please.
To work at St. Michael's College School, all employees must provide a Police Vulnerable Sector check and review and complete the Child Protection Policy Questionnaire.
St. Michael's will provide reasonable accommodation for qualified individuals with disabilities in the job application process. Applicants are required to make their needs known in advance.
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