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Job Description:
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Summary of Duties:
Reporting to the Director, Conservation and Collection Services, the Clerk, Collections and Research works with
a computer and associated software in both the entry and search modes, for the purpose of entering accession
lot and interim records in the collection data base. Responsible for the assembly of source documents prepared
by the Cataloguers, Manager Collection Services and Director. Ensures the maintenance of a current and
accurate data base of information; develops and maintains incoming object accession files and ensures
transfer of ownership and performs other duties such as preparing correspondence related to donor letters ,
forms, tax receipts.
The standard weekly hours are: SWW 37.50 Hrs (5 days consecutive Mon. - Fri.)
Education and Experience:
As an ideal candidate, you have completed post-secondary education from Community college, or an acceptable combination
of education, training and/or experience with a minimum of 2 years’ experience.
You also have experience in the following areas:
- in developing and implementing current office procedures to ensure continuity and efficiencies of
division services;
- in the use of Window;
- in the use of MS Office (Word, Excel,);
- experience with Lotus Notes;
- with KE Emu or other similar databases;
- in composing, editing and drafting routine correspondence;
- with collecting, entering and tracking cataloguing data.
Security Requirement: Enhanced reliability
RATED REQUIREMENTS
Knowledge:
- of the Corporations vision and mandate;
- of records management, services and operations.
Abilities:
- organize and meet deadlines;
- communicate effectively , orally and in writing, in both official languages;
- work in a computerized environment and learn the use of new software;
- work independently with a minimum of supervision;
- work effectively under light pressure and meet deadlines;
- maintain current document storage control systems and mechanisms ;
- interact well with colleagues at all levels and with corporate personnel.
Personal suitability:
effective interpersonal relationships
high level of motivation and commitment
high degree of initiative, being proactive, and judgement
high level of discernment, thoroughness and attention to details
tact, discretion, integrity, reliability, thoroughness
ability to communicate fluently in both official languages is an asset
The CSTMC is committed to the principles of employment equity.
Résumés received for this position will not be accepted after the indicated closing time (midnight) and date.
Please note that only candidates who are selected for the next stage of this selection process will be contacted.
As a result of this competition, we may establish an eligibility list that may serve to staff similar positions.
If you are interested in this opportunity, please forward your cover letter and curriculum vitae indicating the
reference number 2018/2019-CSTMC-050 in your email's Subject line, no later than the closing date to:
competition@ingeniumcanada.org
Posting Date: May 18, 2018
Closing Date: May 31, 2018
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