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Job Description:
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Summary of Duties:
Reporting to the Vice-President, Business Development and Executive Director of Ingenium’s Foundation, the incumbent
provides a full range of bilingual administrative assistance to aid in planning, coordination and management of the Business
Development division and participates in the preparation of Corporate documents. The incumbent administers and oversees
the financial budgets and systems of the VP's office.
The incumbent is responsible for and directs the effective and efficient administration of the day-to-day operations of the VP's
office and deals with a variety of levels of internal and external contacts and clients. May supervise contract staff, summer
students and coop students, and performs other duties relating to the management of the administration office as required.
Provides administrative services and support to the Business Development division (Sponsorship, Membership, Boutique,
Facility Rentals, and other related Commercial Operations, such as Cafeteria and Catering), as well as Ingenium’s Foundation
.
The standard weekly hours are: SWW 37.50 Hrs (5 days consecutive Mon. - Fri.)
Education and Experience:
As an ideal candidate, you have successfully completed a post-secondary school education, or have an acceptable
combination of education, training and/or experience.
You also have experience in the following areas:
- significant experience in developing and implementing office procedures to ensure the provision of administrative and
secretariat service, including but not limited to:
- minimum of three (3) to five (5) years of experience in the use of Windows;
- minimum of three (3) to five (5) years of experience in the use of MS Office (Word, Excel and Power point);
- minimum of three (3) to five (5) years of experience in the preparation of work plans and various reports; i.e. variance
reports, etc.;
- more than five (5) years of experience in composing, editing and drafting routine correspondence.
- more than five (5) years of experience with collecting, summarizing, researching and tracking files including electronic
data/information management;
- experience in the use of Lotus Notes;
- experience with SugarCRM Software could be considered and asset.
Security Requirement: Secret
RATED REQUIREMENTS
Knowledge:
- of administrative policies and procedures;
- of Treasury Board guidelines (travel, financial, etc.);
- of the mandate and organization of the Museum's Corporation.
Abilities:
- to organize and multitask;
- to coordinate the preparation of Work plans;
- to follow- up on initiatives and projects;
- to communicate effectively , orally and in writing, in both official languages;
- to work in a computerized environment and learn the use of new software;
- to take minutes of various meetings , and to draft notes and decision records;
- to work independently with a minimum of supervision;
- to adapt to change and fast paced environment;
- to work effectively under pressure and meet tight deadlines;
- to work at and to summarize considerable levels of details;
- to perform complex/sensitive tasks under tight schedules;
- to prioritize conflicting demands for time and action;
- to interact well with colleagues at all levels of the Museums and of the Corporation to elicit their collaboration.
Personal Suitability:
Excellent interpersonal communication and relationship skills.
A high level of motivation and commitment.
A high degree of initiative, problem solving, proactivity, and judgement.
A high level of discernment, thoroughness and attention to details.
Tact, discretion, diplomacy, integrity, reliability, adaptability, passion and dedication.
The CSTMC is committed to the principles of employment equity.
Résumés received for this position will not be accepted after the indicated closing time (midnight) and date.
Please note that only candidates who are selected for the next stage of this selection process will be contacted.
As a result of this competition, we may establish an eligibility list that may serve to staff similar positions.
If you are interested in this opportunity, please forward your cover letter and curriculum vitae indicating the
reference number 2018/2019-CSTMC-063 in your email's Subject line, no later than the closing date to:
competition@ingeniumcanada.org
Posting Date: June 12, 2018
Closing Date: June 26, 2018
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