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Job Description:
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Job Summary
Under the joint supervision of the Curatorial Manager and Operations Manager, you contribute
to the mandate of the Museum by helping to operate the Museum and working on a collections
and digitization project. The Collections Assistant will migrate collections data from a Microsoft
Access database into the Museum’s new Minisis software. This will include retrieving the
artefact or archival material from its location, analysing artefacts, entering a description,
measurements, condition, and location, as well as digitizing and photographing artefacts for
online accessibility.
Responsibilities
● Become familiar with the Diefenbunker's collection, the location of objects, the location of
records, and how they are currently stored
● Become familiar and, with time, proficient with Minisis, the Diefenbunker's collections
management software
● Migrate data from a Microsoft Access database into the Minisis software
● Provide descriptions, measurements, condition reports, and locations for artefact records
Properly photograph artefacts and digitize archival materials for artefact records
● Provide information regarding locations and conditions to those seeking artefacts or
records from the collection
● Conduct an artefact research project, using the Diefenbunker's collection and
archives Conduct tours of the facility with a specialized focus on the artefacts and
collection Other duties as needed
Key requirements
● Experience in proper artefact handling
● Experience in artefact, archival, and collections research
● Familiarity with photographic and digitization equipment
● Familiarity with collections
management software
● Current university or college student or recent graduate in a related field (education,
museology, history, communications, or comparable studies)
● Familiarity with computers and Microsoft programs such as Outlook, Excel, Word and
Powerpoint.
● Strong interpersonal and relationship management skills
● Minimum 1 year previous experience working with the public
● Minimum 1 year previous cash handling experience
● Adaptability, innovation, as well as proven ability to work in a teamwork environment
● Strong communication skills and excellent presentation skills
● Must speak English fluently. Fully Bilingual with Canada’s Official Languages (French and
English) is preferred
● Ability to lift and move up to 20 kg
● Reliable daily access to a vehicle
● Standard First Aid/CPR C
● Police Records Check
● Smart Serve
Assets
● Studies in history, especially military and/or Cold War history
● Experience in dealing with groups, from young children to seniors
● Understanding of database systems and organization
Notes
● Hiring is subject to funding availability.
● This position is being posted internally and externally on a concurrent basis.
● There will be no relocation assistance provided for this recruitment action.
● There is no public transportation to the Museum from Ottawa.
● This position may include work in the evening, as well as on weekends and holidays.
● We are committed to employment equity and we encourage applications from qualified
men and women, including Aboriginal peoples, persons with disabilities and members of
visible minorities.
● Only the candidates selected for an interview will be contacted.
Qualified candidates are required to submit a detailed résumé and a covering letter highlighting
how their education, training, and experience meet the above-mentioned Screening Criteria and
Position Requirements. Applications should be submitted by March 30, 2018 to Nic Clarke,
Curatorial Manager at n.clarke@diefenbunker.ca or by mail to Box 466, Carp, ON, K0A1L0.
For inquiries by phone, call Nic Clarke at 613 839 0007
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