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Job Description:
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Position Title: Collections Management System Coordinator
Department: Legacy Art Galleries
Reports to: Director, Legacy Art Galleries
Classification Level SG4
The University Art Gallery Legacy Art Galleries (Legacy) assists the academic and cultural development of the university community by preserving and exhibiting art for the pursuit and communication of knowledge. At Legacy Art Galleries art activates research and learning through university and community collaborations. Our exhibitions and programs promote dialogue around issues that matter. With its small but busy staff team, a collection of approximately 20,000 objects and exhibition venues on and off campus, Legacy Art Galleries serves both the university and broader communities through exhibitions, programs, events, teaching, and research. Legacy Art Galleries is committed to representing the values of inclusion and diversity, and the goals of UVic’s Indigenous Plan through its practices and programs.
Reporting to the Director and working closely with the Curator and various other gallery staff and UVic IT staff, the Collections Management System Coordinator’s primary responsibility will be to coordinate the implementation of the new Collections Management System Database which includes overseeing data migration, data standardization, development of a user guideline manual, staff and academic stakeholder training on the database, and development of database templates related to the gallery’s collection management activities. Other responsibilities will include collection accessioning and file management, tracking and management of art loans both incoming and outgoing. As with all positions in the Gallery, the Collections Management System Coordinator will also contribute to the Gallery’s visitor engagement program which includes filling in on front desk greeting and orienting visitors, as needed. This position’s activities are in line with Legacy’s goal to support the academic and community mission of the University through exhibitions, programs, research, stewardship and animation of the collection.
This position is a one year contract. This position has a work week of Tuesday to Saturday, and may involve some occasional evening shifts to accommodate gallery programs and events. The successful candidate will be based in the Legacy Gallery downtown but will occasionally also work on campus.
All Applications must come through UVIC CAREERS Portal on UVic Website.
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