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Job Description:
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This position actively seeks grants offered by varying levels of government and public/private foundations and develops and submits applications, ensuring compliance with all recognition and reporting requirements. This position is also responsible for keeping senior management and other relevant stakeholders apprised of new public policy developments and funding opportunity announcements at various levels of government, as well as actively fostering relationships with relevant government officials and foundation representatives.
PRIMARY DUTIES AND RESPONSIBILITIES:
Grant Proposal and Report Writing:
Carefully reads over grant guidelines to ensure eligibility.
Liaises with programming and other staff members at THEMUSEUM to compile information required to complete grant proposals and reporting requirements.
Coordinates with external stakeholders to obtain relevant information and supporting materials, such as letters of support.
Plans and writes persuasive grant and award applications and grant reports, ensuring that all directions provided are followed with a high level of accuracy. This can include high level project/program descriptions, and narratives containing details on such topics as: collaborations and partnerships, curatorial vision, anticipated outcomes and goals, realistic work plans and budgets, and community/individual impact, among others.
Maintains a detailed record of all grant application due dates, and reporting due dates, to ensure timely submissions.
Prospect Research:
Conducts online research to identify prospective granting opportunities through government sources, government agencies, and public and private foundations that align with our organization’s mission or current initiatives.
Creates updates and maintains an active list of current prospective grantees with aligned funding interests.
Liaises with programming and other relevant staff members at THEMUSEUM to discuss potential government and foundation funding sources for current/future needs and projects.
Communicates with staff or representatives for grant programs to find out more information and determine an appropriate fit with our organization/need.
Researches applicable award opportunities for organization, staff and board members to enhance the profile of THEMUSEUM.
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Foster Government and Foundation Relationships:
Conducts research to keep apprised of relevant policy and funding announcements at various levels of government and inform the CEO, Leadership Team and Board Members when applicable.
Maintains and updates a list of relevant local, provincial, and federal government representatives and associated contact information.
Reaches out to government representatives to request meetings and/or provide feedback on specific initiatives; keep them informed as to upcoming initiatives/events or other items of interest; and maintain positive relationships with government officials.
Reaches out to local Foundation executives, trustees, and/or board members to request meetings and conversations with the purpose of developing and maintaining positive relationships.
Record Keeping:
Maintains a detailed record of all communications with external stakeholders, funding bodies, and government officials in the SUMAC database.
Creates, updates and maintains constituent records, including contact information for external stakeholders, government and foundation funding bodies, and government officials in SUMAC database.
Creates updates and maintains a record of government and foundation funding programs identified through prospect research.
Maintains a detailed record of all pending and secured grants, as well as reporting requirements and submitted documents, in the SUMAC database.
Files final versions of submitted proposals, and reporting documents in relevant development folders.
Attending special events and business meetings outside of regular office hours may be required.
Other duties as assigned.
SKILLS AND QUALIFICATIONS
Two Year Community College Diploma in business administration, fundraising, communications, arts management, not-for-profit management.
The following are assets to the position:
Certified Fund Raising Executive Designation (CFRE)
Diploma/Degree in fundraising
EXPERIENCE REQUIRED:
Three years related experience, including:
Strong written and verbal communication skills
Well-developed research skills
Background in fundraising/non-profit industry or government
Presentation skills
Excellent attention to detail
Strong proofreading skills
Ability to read, retain, and report on large amounts of information quickly and with accuracy
Ability to successfully manage multiple projects with competing deadlines
Ability to collaborate with/take direction from a variety of internal and external partners and stakeholders
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WORKING CONDITIONS:
ENVIRONMENT
Normal Office Conditions
EFFORT – PHYSICAL AND SENSORY
Substantial time spent keyboarding and sitting
Substantial time spent report writing, proofing materials and use of computer
About THEMUSEUM
THEMUSEUM’s vision is to awe, inspire and enlighten and as such stages permanent and travelling exhibitions for both children and adults. Located in downtown Kitchener, THEMUSEUM is a charitable organization in an emerging field in Canada. THEMUSEUM offers a unique blend of art and technology at play and provides an opportunity for children and adults to learn in a fun, imaginative, non-traditional, creative environment. We encourage you to visit our website at www.THEMUSEUM.ca
Please direct resumes & cover letters to:
THEMUSEUM
10 King Street West Kitchener, ON N2G 1A3
Attention: Andrea Jimenez
Fax: (519) 749-8612
Email: Andrea.Jimenez@THEMUSEUM.ca
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