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Job Description:
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Reporting to the Chief Operating Officer, the incumbent is responsible for providing a wide-range of support services to the Chief Operating Officer and the Board of Trustees.
The incumbent has a firm understanding of office administration, utilizing the appropriate technology supporting an efficient office and communication function as well as coordinating the various administrative activities of the Chief Operating Officer’s office including conducting special projects as required from time to time.
The organization is required by law and by custom to maintain certain records for several purposes, including:
• Accurate recollection of decisions;
• Determination of eligibility to vote;
• Continuity of policies and practices; and
• Accountability of directors and officers.
The Assistant to the Chief Operating Officer is responsible for ensuring that accurate and sufficient documentation exists to meet compliance requirements and to enable authorizations persons to determine when, how and by whom the board’s business was conducted. To fulfill these responsibilities the successful incumbent must record minutes of meetings, ensure the appropriate review, accuracy and availability, submits various reports, maintains membership records and performs other duties as the need arises. The successful incumbent must be detailed oriented, understand the duties of confidentiality as well as have a big picture perspective of the organization.
Please send your resume, in confidence, by Friday, January 18, 2019 to the Director of Human Resources, Vancouver Art Gallery, 750 Hornby Street, Vancouver, B.C. V6Z 2H7, Fax: (604) 682-1086 or email: hr@vanartgallery.bc.ca
We thank all applicants for their interest; however, only those short-listed will be contacted.
Vancouver Art Gallery is committed to inclusivity, diversity, equity, and accessibility in
reflecting and respecting the local and international community it serves.
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