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Job Description:
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The Niagara Falls Public Library is seeking an Archival Technician for a 26 week internship position beginning August 2019.
Reporting to the Manager of Information Resources and Connections (or designate) the Archival Technician will create archival policies, procedures and standards for the use, storage and preservation of materials for the Archival and Local History collections belonging to the Niagara Falls Public Library.
They will also lead the organization of the Local History and Archives Collections, specifically the appraisal, accession, arrangement, description and preservation of the Library’s historic collections.
Working with the Information Resources and Connections (IRC) Librarian and IRC Associates, he or she will also be one of the primary staff members involved in the implementation and training of a new Local History and Archives program (methodology) for processing materials using accepted archival practices and rules of archival description.
Key Responsibilities:
• The Graduate will assist in the organization of the NFPL’s Archival and Local History collections by accessioning, arranging, describing and preserving the collection.
• Identifies and liaises with potential donors of records; arranges, where appropriate, for the acquisition of records; arranges, where appropriate, for the transfer of de-accessions and transfer of records to other institutions.
• Assists Information Resources and Connections Librarian; oversees daily operations of the archives and special collections; provides guidance and instructs staff in current and acceptable archival practices, procedures and processes; develops Archival Collection Manual.
• Prepares an updated Local History Collection Mandate and Collection Development Policy, Deed of Gift Agreement and Policy, an Archives Collection Manual, a Preventative Conservation Policy, and a Processing Manual.
• Reviews services and operations; recommends changes; recommends objectives outcomes; plans and implements accessioning projects; creates metadata in Archival Management and Digital Asset Management Systems.
• Performs digitization on Local History and Archives materials as time permits.
• Assists in providing training to staff on the new Archives Collection Manual and the archival principles, systems and practices.
Skills, Knowledge, Training:
• Master’s Degree in Archival Studies (MAS) or Library/Information Studies (MLIS, MIS or MI) with a focus in Archives from an ALA-accredited institution, or
• A Two (2) year post-secondary Archival Technician diploma, or
• A two (2) year post-secondary diploma in a related field such as: records management; collections management or conservation and preservation (especially of paper, photo, film or documents), or
• A Bachelor degree in social sciences or a related field and a certificate in archives or digital archives management
• Key Competencies:
o Excellent organizational and time management skills with an ability to learn and operate in an environment where priorities change regularly
o Ability to work independently and to assume responsibility for assigned tasks and associated decision making
o Familiarity with database software and principals
o Advanced Microsoft Office and keyboarding skills
o Strong interpersonal and customer service skills
o Knowledge of preservation and imaging of archival records
o Knowledge of reference and research methods
o Knowledge of records management concepts
o Knowledge of the rules and regulations regarding the handling of confidential materials
o Knowledge of basic conservation techniques for the preservation of archival materials
o Knowledge of RAD (Rules for Archival Description)
o Knowledge of digitization and digital preservation theory and best practices
o Understanding of current copyright legislation as it pertains to archival materials in all formats an asset
o Familiarity with database software and principals
o Strong interpersonal and customer service skills
o Excellent written and oral communication skills
o Excellent organizational and time management skills with an ability to learn and operate in an environment where priorities change regularly
o Ability to work independently and to assume responsibility for assigned tasks and associated decision making
o Knowledge of digital imaging and digital preservation software and hardware
o Familiarity with digital preservation technologies, including: HTML, XML, metadata systems and Archival Information Management Systems.
o Ability to follow complex procedures, work independently, and collaborate with others in a dynamic and team-oriented environment
o Strong organizational, time management, and problem resolutions skills
o Ability to meet deadlines and produce measurable deliverables
o Demonstrated accuracy and attention to detail
o Experience working with standardized metadata and cataloguing rules
o Experience working with scanning and photography equipment
o Valid G class License
o Ability to lift boxes weighing 40 pounds
o Possesses a high degree of visual and/or aural concentrations and attentiveness
o Ability to manage multiple priorities with specific deadlines
YCW internship eligibility guidelines:
• Must be a Canadian citizen or a permanent resident, or have refugee status in Canada. Note: Non-Canadian students or graduates holding temporary work visas or awaiting permanent status are not eligible.
• Must be legally entitled to work in Canada;
• Must be between 15* and 30 years of age at the start of employment (*where permissible under provincial/territorial labour laws);
• Must meet the specific eligibility criteria of the program to which you apply;
• Must be registered in the YCW online candidate inventory;
• Must be willing to commit to the full duration of the work assignment (minimum 30 hours a week);
• Must not have another full-time job while employed in a YCW job;
• Must be a recent graduate from college or university with 24 months of the start of employment;
• Must be unemployed or underemployed, i.e. not employed full-time;
• Must not be receiving Employment Insurance (EI) benefits while employed in a YCW job;
• Must not have previously participated in or been paid under a YCW internship or any other Career Focus internships funded under the Government of Canada’s Youth Employment Strategy.
Email your cover letter and resume detailing your qualifications.
Applications will be accepted until Friday July 26, 2019 at 4:30 PM.
Applicants must be eligible to work in Canada. Police/Vulnerable Sector Check required.
While we appreciate all applicants, only those selected for an interview will be contacted.
The Niagara Falls Public Library is committed to providing accommodations in all aspects of the recruitment and hiring process under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA).
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