Program Assistant

Organization

Agnes Etherington Art Centre, Queen's University

Job Type

Full Time, 2 year term

Language Required

English, Knowledge of French and/or other language(s) are an asset

Location

Kingston, Ontario

Application Deadline

28/08/2019

Job Start Date

25/09/2019

Date Posted

20/08/2019

Email

hradmin@queensu.ca

Website

http://bit.ly/2Hadq8X

Salary

$37,257.00/Year

Job Description

Reporting to the Chief Curator/Curator of Canadian Historical Art and working under the direction of the Program Coordinator, the Program Assistant supports programming activities at the Agnes Etherington Art Centre. The primary duties of the position include assisting with the administration, coordination and evaluation of exhibition-related public programs, school programs, classes and camps. The Program Assistant is also responsible for assisting with the recruitment, training and oversight of Student Docents to lead tours and studio visits by Kingston and area school groups. In accordance with the gallery’s mandate, these activities engage active participation across the regional community, the research and learning environment of Queen’s University, and the national and international contexts of the visual arts.

The schedule for this position requires the incumbent to work occasional evenings and/or weekends according to program or area needs.

KEY RESPONSIBILITIES:
• Facilitates bookings for school programs, studio workshops and classes, camps and tours, including follow-up with invoices and tracking payments. Contacts relevant staff members to fulfill requests.
• Assists with the research, planning, implementation and evaluation of Student Docent (volunteer and casual staff) training, weekly meetings and school programs during the school year. Supports volunteer recruitment processes.
• Monitors the use and materials of the André Biéler Studio. Orders materials for classes and programs.
• Tracks registration for classes and workshops with Reception. Communicates with registrants and liaises with the Financial Coordinator regarding payments and receipts.
• Supports regulatory compliance and safety and security requirements throughout program implementation.
• Aids in the development of special event programming schedules, layouts and travel itineraries.
• Assists the Program Coordinator with the preparation of weekly program schedules, for dissemination to staff.
• Conducts outreach to untapped groups in the community to encourage them to visit the Agnes.
• Schedules Student Docents for studio and other programs.
• Performs other administrative tasks as necessary.

REQUIRED QUALIFICATIONS:
• One year post-secondary program in museum studies, museum technology, art history, visual art, history or a related discipline.
• Previous experience in offering and writing museum tours, in studio practices, and in working with student populations an asset.
• Demonstrated knowledge of art, art education, academic institutions and artistic programming an asset.
• Satisfactory Criminal Records Check and Vulnerable Sector Screening required
• Standard First Aid and CPR certification, or willingness to complete, required.
• Consideration may be given to an equivalent combination of education and experience.

SPECIAL SKILLS:
• Respects diversity and promotes inclusion in the workplace.
• Demonstrated ability to work with accuracy and attention to detail.
• Solid computer skills in Microsoft Office suite.
• Strong time-management and organizational skills with the ability to prioritize tasks to meet deadlines. Exercises sound judgment.
• Concern for accuracy with keen attention to detail.
• Excellent interpersonal and communication (oral and written) skills, to deal with a wide variety of individuals including student docents, Agnes staff, teachers, group leaders and volunteers.
• Sensitivity to confidentiality, safety, security and privacy issues associated with museum work.
• Proven ability to work effectively and collaboratively in a team environment.
• Demonstrated awareness of and sensitivity to cultural inclusion.
• Service-oriented, proactive perspective.
• French language speaking skills an asset.

DECISION MAKING:
• Prioritizes work to ensure the Agnes’s deadlines are met and goals are achieved.
• Determines when to refer complex problems or sensitive issues to senior staff.

Closing Statement
The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, racialized/visible minorities, Indigenous/Aboriginal Peoples, persons with disabilities and LGBTQ+ persons.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.

Visit the Queen's University Human Resources website to read more details and to apply: http://bit.ly/2Hadq8X